Registrar
Chatham, VA Chatham, VA Full-time Full-time Estimated:
$62.
5K - $79.
2K a year Estimated:
$62.
5K - $79.
2K a year 23 hours ago 23 hours ago 23 hours ago The Pittsylvania County Virginia Electoral Board is seeking qualified applicants with outstanding leadership and project management experience for the position of General Registrar to serve a four-year term at the pleasure of the Board pursuant to Virginia Code section 24.
2-110.
The General Registrar is an appointed employee and sworn official, reporting directly to the three-member Electoral Board and must have extensive knowledge of and experience with the Virginia electoral process.
This management position is responsible for the oversight of the County's non-partisan voter registration and election administration agency with supervision of the Deputy Registrar, Administrative Assistant, and multiple temporary employees as required during election periods.
The General Registrar must carry out the provisions of the Virginia election laws with the highest level of integrity under the guidelines established by the State Board of Elections and the Pittsylvania County Electoral Board, including the duties and powers of their office as stated in Title 24.
2 Code of Virginia and in compliance with federal, state, and local laws, regulations, and policies.
ESSENTIAL JOB FUNCTIONS:
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics.
The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
Responsible for the operations of the voter registration office under the supervision of the Pittsylvania County Electoral Board; Perform technical and administrative duties to effectively and efficiently register and maintain Pittsylvania County voter records; Conduct and accurately ascertain the results of federal, state, and local elections held in Pittsylvania County in accordance with all relevant state and federal laws and regulations; Exercise effective supervision, leadership, and training of Deputy Registrar, officers of Election, and volunteers; Assist candidates for public office in local elections with filings and campaign finance reporting consistent with the Campaign Finance Disclosure Act of 2006; Conduct and participate in public outreach programs to educate the public about voter registration, election related dates and deadlines, and changes to election laws; All other responsibilities/duties as outlined in Virginia Code 24.
2-114 (as attached to this job announcement).
EDUCATION AND
Experience:
Bachelor's degree preferred with major coursework in Business or Public Administration (or similar discipline), and five years' experience in an executive management position with budgetary responsibilities.
CERTIFICATIONS AND LICENSES:
Certification by the Virginia Department of Elections within 12 months of appointment.
ENVIRONMENTAL FACTORS AND CONDITIONS/PHYSICAL REQUIREMENTS:
Work is performed primarily inside of buildings.
Works alone or closely with others.
Performs work while standing or sitting.
Must be able to communicate verbally and in writing with co-workers and other individuals.
Use fingers or both hands.
Be able to hear well; see clearly and up close.
Position may require incumbent to stand or walk a portion of the time with bending, stooping, squatting, twisting, reaching, working on irregular surfaces.
May require light physical effort which includes infrequent lifting.
This description above provides information regarding the essential functions of the designated job, and the general nature and level of work associated with the job.
It should not be interpreted to describe all the duties and performance that may be required of employees or be used to limit the nature and extent of assignments an employee may be given.
The Pittsylvania County Electoral Board reserves the right to modify the job description as deemed appropriate.
Please submit a cover letter and resume for consideration.
Salary is dependent on qualifications and experience.
24.
2-114.
Duties and powers of general registrar.
In addition to the other duties required by this title, the general registrar, and the deputy registrars acting under his supervision, shall:
1 .
Maintain the office of the general registrar and establish and maintain additional public places for voter registration in accordance with the provisions of 24.
2-412.
2.
Participate in programs to educate the general public concerning registration and encourage registration by the general public.
No registrar shall actively solicit, in a selective manner, any application for registration or for a ballot or offer anything of value for any such application.
3.
Perform his duties within the county or city he was appointed to serve, except that a registrar may (i) go into a county or city in the Commonwealth contiguous to his county or city to register voters of his county or city when conducting registration jointly with the registrar of the contiguous county or city or (ii) notwithstanding any other provision of law, participate in multijurisdictional staffing for voter registration offices, approved by the State Board, that are located at facilities of the Department of Motor Vehicles.
4.
Provide the appropriate forms for applications to register and to obtain the information necessary to complete the applications pursuant to the provisions of the Constitution of Virginia and general law.
5.
Indicate on the registration records for each accepted mail voter registration application form returned by mail pursuant to Article 3.
1 ( 24.
2-416.
1et seq.
) of Chapter 4 that the registrant has registered by mail.
The general registrar shall fulfill this duty in accordance with the instructions of the State Board so that those persons who registered by mail are identified on the registration records, lists of registered voters furnished pursuant to 24.
2-405, lists of persons who voted furnished pursuant to 24.
2-406, and pollbooks used for the conduct of elections.
6.
Accept a registration application or request for transfer or change of address submitted by or for a resident of any other county or city in the Commonwealth.
Registrars shall process registration applications and requests for transfer or change of address from residents of other counties and cities in accordance with written instructions from the State Board and shall forward the completed application or request to the registrar of the applicant's residence.
Notwithstanding the provisions of 24.
2-416, the registrar of the applicant's residence shall recognize as timely any application or request for transfer or change of address submitted to any person authorized to receive voter registration applications pursuant to Chapter 4 ( 24.
2-400et seq.
), prior to or on the final day of registration.
The registrar of the applicant's residence shall determine the qualification of the applicant, including whether the applicant has ever been convicted of a felony, and if so, under what circumstances the applicant's right to vote has been restored, and promptly notify the applicant at the address shown on the application or request of the acceptance or denial of his registration or transfer.
However, notification shall not be required when the registrar does not have an address for the applicant.
7.
Preserve order at and in the vicinity of the place of registration.
For this purpose, the registrar shall be vested with the powers of a conservator of the peace while engaged in the duties imposed by law.
He may exclude from the place of registration persons whose presence disturbs the registration process.
He may appoint special officers, not exceeding three in number, for a place of registration and may summon persons in the vicinity to assist whenever, in his judgment, it is necessary to preserve order.
The general registrar and any deputy registrar shall be authorized to administer oaths for purposes of this title.
8.
Maintain the official registration records for his county or city in the system approved by, and in accordance with the instructions of, the State Board; preserve the written applications of all persons who are registered; and preserve for a period of four years the written applications of all persons who are denied registration or whose registration is cancelled.
9 .
If a person is denied registration, notify such person in writing of the denial and the reason for denial within five days of the denial in accordance with 24.
2-422.
10.
Verify the accuracy of the pollbooks provided for each election by the State Board, make the pollbooks available to the precincts, and according to the instructions of the State Board provide a copy of the data from the pollbooks to the State Board after each election for voting credit purposes.
11.
Retain the pollbooks in his principal office for two years from the date of the election.
12.
Maintain accurate and current registration records and comply with the requirements of this title for the transfer, inactivation, and cancellation of voter registrations.
13.
Whenever election districts, precincts, or polling places are altered, provide for entry into the voter registration system of the proper district and precinct designations for each registered voter whose districts or precinct have changed and notify each affected voter of changes affecting his districts or polling place by mail.
14.
Whenever any part of his county or city becomes part of another jurisdiction by annexation, merger, or other means, transfer to the appropriate general registrar the registration records of the affected registered voters.
The general registrar for their new county or city shall notify them by mail of the transfer and their new election districts and polling places.
15.
When he registers any person who was previously registered in another state, notify the appropriate authority in that state of the person's registration in Virginia by providing electronically, through the Department of Elections, the information contained in that person's registration application.
16.
Whenever any person is believed to be registered or voting in more than one state or territory of the United States at the same time, inquire about, or provide information from the voter's registration and voting records to any appropriate voter registration or other authority of another state or territory who inquires about, that person's registration and voting history.
17.
At the request of the county or city chairman of any political party nominating a candidate for the General Assembly, constitutional office, or local office by a method other than a primary, review any petition required by the party in its nomination process to determine whether those signing the petition are registered voters with active status.
18.
Carry out such other duties as prescribed by the electoral board in his capacity as the director of elections for the locality in which he serves.
19 .
Receive and maintain certification through the certification program conducted by the State Board for general registrars pursuant to subsection C of 24.
2-103.
Each general registrar shall be required to receive certification through the certification program within 12 months of his initial appointment or any subsequent reappointment, unless a waiver has been granted by the State Board pursuant to subsection C of 24.
2-103.
Code 1950, 24-59, 24-60, 24-60.
1, 24-71 through 24-73, 24-90, 24-93, 24-94, 24-101, 24-111, 24-115, 24-118; 1950, p.
381; 1958, c.
576; 1962, cc.
422, 536; 1968, c.
143; 1970, c.
462, 24.
1-46, 24.
1-54, 24.
1-68; 1972, c.
620; 1973, c.
30; 1974, c.
428; 1976, c.
616; 1979, c.
329; 1980, c.
639; 1982, c.
650; 1983, c.
398; 1984, c.
480; 1986, c.
558; 1990, c.
193; 1993, c.
641; 1996, cc.
72, 73; 1998, c.
354; 2000, cc.
512, 556, 857; 2003, c.
1015; 2005, c.
380; 2010, c.
812; 2013, c.
491; 2015, cc.
644, 645; 2016, cc.
13, 633; 2019, c.
341; 2020, cc.
857, 1148; 2022, c.
140.
Equal Opportunity Employer Job Type:
Full-time
Benefits:
Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Schedule:
Evening shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
$62.
5K - $79.
2K a year Estimated:
$62.
5K - $79.
2K a year 23 hours ago 23 hours ago 23 hours ago The Pittsylvania County Virginia Electoral Board is seeking qualified applicants with outstanding leadership and project management experience for the position of General Registrar to serve a four-year term at the pleasure of the Board pursuant to Virginia Code section 24.
2-110.
The General Registrar is an appointed employee and sworn official, reporting directly to the three-member Electoral Board and must have extensive knowledge of and experience with the Virginia electoral process.
This management position is responsible for the oversight of the County's non-partisan voter registration and election administration agency with supervision of the Deputy Registrar, Administrative Assistant, and multiple temporary employees as required during election periods.
The General Registrar must carry out the provisions of the Virginia election laws with the highest level of integrity under the guidelines established by the State Board of Elections and the Pittsylvania County Electoral Board, including the duties and powers of their office as stated in Title 24.
2 Code of Virginia and in compliance with federal, state, and local laws, regulations, and policies.
ESSENTIAL JOB FUNCTIONS:
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics.
The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
Responsible for the operations of the voter registration office under the supervision of the Pittsylvania County Electoral Board; Perform technical and administrative duties to effectively and efficiently register and maintain Pittsylvania County voter records; Conduct and accurately ascertain the results of federal, state, and local elections held in Pittsylvania County in accordance with all relevant state and federal laws and regulations; Exercise effective supervision, leadership, and training of Deputy Registrar, officers of Election, and volunteers; Assist candidates for public office in local elections with filings and campaign finance reporting consistent with the Campaign Finance Disclosure Act of 2006; Conduct and participate in public outreach programs to educate the public about voter registration, election related dates and deadlines, and changes to election laws; All other responsibilities/duties as outlined in Virginia Code 24.
2-114 (as attached to this job announcement).
EDUCATION AND
Experience:
Bachelor's degree preferred with major coursework in Business or Public Administration (or similar discipline), and five years' experience in an executive management position with budgetary responsibilities.
CERTIFICATIONS AND LICENSES:
Certification by the Virginia Department of Elections within 12 months of appointment.
ENVIRONMENTAL FACTORS AND CONDITIONS/PHYSICAL REQUIREMENTS:
Work is performed primarily inside of buildings.
Works alone or closely with others.
Performs work while standing or sitting.
Must be able to communicate verbally and in writing with co-workers and other individuals.
Use fingers or both hands.
Be able to hear well; see clearly and up close.
Position may require incumbent to stand or walk a portion of the time with bending, stooping, squatting, twisting, reaching, working on irregular surfaces.
May require light physical effort which includes infrequent lifting.
This description above provides information regarding the essential functions of the designated job, and the general nature and level of work associated with the job.
It should not be interpreted to describe all the duties and performance that may be required of employees or be used to limit the nature and extent of assignments an employee may be given.
The Pittsylvania County Electoral Board reserves the right to modify the job description as deemed appropriate.
Please submit a cover letter and resume for consideration.
Salary is dependent on qualifications and experience.
24.
2-114.
Duties and powers of general registrar.
In addition to the other duties required by this title, the general registrar, and the deputy registrars acting under his supervision, shall:
1 .
Maintain the office of the general registrar and establish and maintain additional public places for voter registration in accordance with the provisions of 24.
2-412.
2.
Participate in programs to educate the general public concerning registration and encourage registration by the general public.
No registrar shall actively solicit, in a selective manner, any application for registration or for a ballot or offer anything of value for any such application.
3.
Perform his duties within the county or city he was appointed to serve, except that a registrar may (i) go into a county or city in the Commonwealth contiguous to his county or city to register voters of his county or city when conducting registration jointly with the registrar of the contiguous county or city or (ii) notwithstanding any other provision of law, participate in multijurisdictional staffing for voter registration offices, approved by the State Board, that are located at facilities of the Department of Motor Vehicles.
4.
Provide the appropriate forms for applications to register and to obtain the information necessary to complete the applications pursuant to the provisions of the Constitution of Virginia and general law.
5.
Indicate on the registration records for each accepted mail voter registration application form returned by mail pursuant to Article 3.
1 ( 24.
2-416.
1et seq.
) of Chapter 4 that the registrant has registered by mail.
The general registrar shall fulfill this duty in accordance with the instructions of the State Board so that those persons who registered by mail are identified on the registration records, lists of registered voters furnished pursuant to 24.
2-405, lists of persons who voted furnished pursuant to 24.
2-406, and pollbooks used for the conduct of elections.
6.
Accept a registration application or request for transfer or change of address submitted by or for a resident of any other county or city in the Commonwealth.
Registrars shall process registration applications and requests for transfer or change of address from residents of other counties and cities in accordance with written instructions from the State Board and shall forward the completed application or request to the registrar of the applicant's residence.
Notwithstanding the provisions of 24.
2-416, the registrar of the applicant's residence shall recognize as timely any application or request for transfer or change of address submitted to any person authorized to receive voter registration applications pursuant to Chapter 4 ( 24.
2-400et seq.
), prior to or on the final day of registration.
The registrar of the applicant's residence shall determine the qualification of the applicant, including whether the applicant has ever been convicted of a felony, and if so, under what circumstances the applicant's right to vote has been restored, and promptly notify the applicant at the address shown on the application or request of the acceptance or denial of his registration or transfer.
However, notification shall not be required when the registrar does not have an address for the applicant.
7.
Preserve order at and in the vicinity of the place of registration.
For this purpose, the registrar shall be vested with the powers of a conservator of the peace while engaged in the duties imposed by law.
He may exclude from the place of registration persons whose presence disturbs the registration process.
He may appoint special officers, not exceeding three in number, for a place of registration and may summon persons in the vicinity to assist whenever, in his judgment, it is necessary to preserve order.
The general registrar and any deputy registrar shall be authorized to administer oaths for purposes of this title.
8.
Maintain the official registration records for his county or city in the system approved by, and in accordance with the instructions of, the State Board; preserve the written applications of all persons who are registered; and preserve for a period of four years the written applications of all persons who are denied registration or whose registration is cancelled.
9 .
If a person is denied registration, notify such person in writing of the denial and the reason for denial within five days of the denial in accordance with 24.
2-422.
10.
Verify the accuracy of the pollbooks provided for each election by the State Board, make the pollbooks available to the precincts, and according to the instructions of the State Board provide a copy of the data from the pollbooks to the State Board after each election for voting credit purposes.
11.
Retain the pollbooks in his principal office for two years from the date of the election.
12.
Maintain accurate and current registration records and comply with the requirements of this title for the transfer, inactivation, and cancellation of voter registrations.
13.
Whenever election districts, precincts, or polling places are altered, provide for entry into the voter registration system of the proper district and precinct designations for each registered voter whose districts or precinct have changed and notify each affected voter of changes affecting his districts or polling place by mail.
14.
Whenever any part of his county or city becomes part of another jurisdiction by annexation, merger, or other means, transfer to the appropriate general registrar the registration records of the affected registered voters.
The general registrar for their new county or city shall notify them by mail of the transfer and their new election districts and polling places.
15.
When he registers any person who was previously registered in another state, notify the appropriate authority in that state of the person's registration in Virginia by providing electronically, through the Department of Elections, the information contained in that person's registration application.
16.
Whenever any person is believed to be registered or voting in more than one state or territory of the United States at the same time, inquire about, or provide information from the voter's registration and voting records to any appropriate voter registration or other authority of another state or territory who inquires about, that person's registration and voting history.
17.
At the request of the county or city chairman of any political party nominating a candidate for the General Assembly, constitutional office, or local office by a method other than a primary, review any petition required by the party in its nomination process to determine whether those signing the petition are registered voters with active status.
18.
Carry out such other duties as prescribed by the electoral board in his capacity as the director of elections for the locality in which he serves.
19 .
Receive and maintain certification through the certification program conducted by the State Board for general registrars pursuant to subsection C of 24.
2-103.
Each general registrar shall be required to receive certification through the certification program within 12 months of his initial appointment or any subsequent reappointment, unless a waiver has been granted by the State Board pursuant to subsection C of 24.
2-103.
Code 1950, 24-59, 24-60, 24-60.
1, 24-71 through 24-73, 24-90, 24-93, 24-94, 24-101, 24-111, 24-115, 24-118; 1950, p.
381; 1958, c.
576; 1962, cc.
422, 536; 1968, c.
143; 1970, c.
462, 24.
1-46, 24.
1-54, 24.
1-68; 1972, c.
620; 1973, c.
30; 1974, c.
428; 1976, c.
616; 1979, c.
329; 1980, c.
639; 1982, c.
650; 1983, c.
398; 1984, c.
480; 1986, c.
558; 1990, c.
193; 1993, c.
641; 1996, cc.
72, 73; 1998, c.
354; 2000, cc.
512, 556, 857; 2003, c.
1015; 2005, c.
380; 2010, c.
812; 2013, c.
491; 2015, cc.
644, 645; 2016, cc.
13, 633; 2019, c.
341; 2020, cc.
857, 1148; 2022, c.
140.
Equal Opportunity Employer Job Type:
Full-time
Benefits:
Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Schedule:
Evening shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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